Mary Rakers
County Clerk and Recorder

Hours:
Monday-Friday
8:00am - 4:30pm

618-594-6620

Fax: 618-594-0195

 

Mary Rakers
County Clerk & Recorder
850 Fairfax Street PO Box 308

Carlyle, IL 62231

 

Staff
Title Name
Chief Deputy Clerk Jami Staser
Deputy of Elections Jami Staser
Deputy Recorder Judy Isaak
Deputy Terri Willi
Deputy Linda Richter
Deputy Colleen Hoerchler








Certified Copies of Vital Records

To obtain a certified copy of a marriage, civil union, death, or birth record please submit a letter of request to us. This letter should contain the person's name and date of record. It is also necessary for you to send us a photocopy of your driver's license or birth certificate for identification purposes. Send a letter of request to our office at 850 Fairfax, P.O. Box 308, Carlyle, IL 62231. Please make the check or money order payable to the Clinton County Clerk. Prices are as of July 1, 2012 and are subject to change.


ITEMCOST
Certified Copy of Birth$13.00
Certified Copy of Death$15.00
Certified Copy of Marriage or Civil Union$13.00
Extra Copies of Birth, Marriage or Civil Union$4.00
Extra Copies of Death$8.00

Assumed Name Certificate

To apply for an assumed name certificate the business owner must fill out a form. This form can be obtained from our office in person or by mail. The fee for filing for this certificate is $5.00.After it is filed in our office it must be published for three consecutive weeks in the newspaper of your choice in Clinton County. Publication cost will be your responsibility. After we receive the certificate of publication from the paper, we in turn will send you an Assumed Name Certificate.


Recording Fees

Effective January 1, 2011
RECORDING FEE SCHEDULE
 

New Subdivision of More Than 2 Lots-Require 2 Copies $79.00
Non-Standard Form --for the first Four (4) pages/ Addl. Pgs. $2.00 $53.00
All Deeds- For the first Four (4) pages./ Addl. Pags. $1.00 $41.00
Assignments $41.00
Leases $41.00
Liens $41.00
Lis Pendens $41.00
Monument Records $41.00
Mortgages $41.00
Mortgage Release $41.00
Oil & Gas Leases $41.00
Ordinances $41.00
Plats of Survey $41.00
Subdivions - 1 or 2 lots -[ 2 copies ] $41.00
Corporations $31.00
Judgements & Releases $31.00
Memorandums $41.00
Notice of Probate $31.00
Searches $10.00
UCC Terminations $41.00
Veterans Discharge                  [ NO CHARGE ]  
Additional Names, Pages, Document Numbers Per Filing   - Each $1.00
Non-standard Form -Additional Pages     -  Each $2.00


Voter Registration

To Register to Vote you:
Must be a United States Citizen
Must be 18 years of age before the next election
Must be a resident of Illinois for 30 days before the election
Locations:
1. County Clerk's Office, Clinton County Courthouse Room 230, Carlyle
2. Most City and Village Clerk's Offices, City and Village Halls
3. Deputy Registrars located throughout the County
4. Drivers License Facilities
5. Mail-when registering by mail, you can not vote an absentee ballot for the first time only. Contact the County Clerk's office for forms.


County Liquor License

To apply for a county liquor license the business owner must fill out an application form. This form is obtained from our office in person or by mail. After the application is completed, the sheriff's office does a background check on the applicant. If there are no problems a liquor license is issued. The cost of the license varies with the closing time requested. Yearly liquor licenses expire on June 30th annually and must be reapplied for each year.Beer only single event license is also available.


Genealogy Information

Birth records begin in 1877.
Death records begin in 1877.
Marriage or Civil Union records begin 1874.
You may have birth records that are 75 years old or older.
You may have death records that are 20 years old or older.
You may have marriage records that are 50 years old or older.
*Fee for a record search is $10.00 and if a record is found a copy is sent.

Marriage or Civil Union License

To obtain a marriage or civil union license the couple must come to the office to answer license questions. A photo identification is required. Both parties must sign the license. You must get your license at least one day before your ceremony and be used within 60 days. The license is obtained in the county where the ceremony will take place. The fee for a marriage or civil union license is $21.00. No blood test required.


Precinct Polling Places

Breese #1 American Legion, 575 N. Main, Breese
Breese #2 American Legion, 575 N. Main, Breese
Breese #3 American Legion, 575 N. Main, Breese
Breese #4 American Legion, 575 N. Main, Breese
Brookside #1 Township Hall, Shattuc Rd., Centralia
Brookside #2 Schiller School, 4th & Brookside, Centralia
Brookside #3 Willow Grove School, 815 W. 7th, Centralia
Brookside #4 Willow Grove School, 815 W. 7th, Centralia
Brookside #5 Schiller School, 4th & Brookside, Centralia
Carlyle #1 KC Hall, 1471 Fairfax, Carlyle
Carlyle #2 KC Hall, 1471 Fairfax, Carlyle
Carlyle #3 KC Hall, 1471 Fairfax, Carlyle
Carlyle #4 KC Hall, 1471 Fairfax, Carlyle
Clement Fireman's Hall, Huey
East Fork Township Building, Boulder Rd., Boulder
Germantown #1 American Legion, 1105 Sycamore, Germantown
Germantown #2 American Legion, 1105 Sycamore, Germantown
Irishtown #1 Village Hall, Keyesport
Irishtown #2 Village Hall, Keyesport
Lake #1 Village Hall, Hoffman
Lake #2 Village Hall, Hoffman
Looking Glass #1 American Legion, 105 E. Illinois, New Baden
Looking Glass #2 American Legion, 105 E. Illinois, New Baden
Looking Glass #3 Community Hall, New Memphis
Looking Glass #4 Village Hall, 206 Dwight St., Albers
Looking Glass #5 Village Hall, Damiansville
Looking Glass #6 American Legion, 105 E. Illinois, New Baden
Meridian Town Hall, Shattuc Rd., Shattuc
Santa Fe Township Hall, Bartelso
St. Rose #1 St. Rose Dev. Bldg., St. Rose Rd., St. Rose
St. Rose #2 St. Rose Dev. Bldg., St. Rose Rd., St. Rose
Sugar Creek #1 Aviston Fire Dept., Railroad St., Aviston
Sugar Creek #2 St. Mary's Parish Center, 325 S. Jefferson, Trenton
Sugar Creek #3 St. Mary's Parish Center, 325 S. Jefferson, Trenton
Sugar Creek #4 St. Mary's Parish Center, 325 S. Jefferson, Trenton
Sugar Creek #5 Aviston Fire Dept., Railroad St., Aviston
Wade #1 American Legion, 391 Louis St., Beckemeyer
Wade #2 American Legion, 391 Louis St., Beckemeyer
Wheatfield Wheatfield Twp. Hall, 19011 Stolletown Rd., Carlyle














  County Offices:
  County Clerk & Recorder (618) 594-6620 Highway Department (618) 594-2224
  Circuit Clerk (618) 594-6615 County Health Department (618) 594-2723
  County Sheriff(618) 594-4555 Animal Control (618) 594-4483
  County Treasurer (618) 594-6650 Probation Department (618) 594-6635
  Supervisor of Assessments (618) 594-6610 County EMA (618) 594-4455
  State's Attorney (618) 594-6645 GIS Coordinator (618) 594-6630
  Zoning Administrator (618) 594-6655 Public Defender (618) 594-6640
  County Coroner (618) 594-6625 School Superintendent (618) 594-2432
  County Jail (618) 594-4556    
        

  Municipalities:
  Albers Village Hall(618) 248-5154Aviston Village Hall(618) 228-7262
  Bartelso Village Hall(618) 765-2133Beckemeyer Village Hall(618) 227-8331
  Breese City Hall(618) 526-7731Carlyle City Hall(618) 594-2468
  Damiansville Village Hall(618) 248-5111Germantown Village Hall(618) 523-4243
  Hoffman Village Hall(618) 495-2234Keyesport Village Hall(618) 749-5391
  New Baden Village Hall(618) 588-3813 Centralia City Hall (618) 533-7623
  Trenton Village Hall (618) 224-7323 Wamac City Hall (618) 532-1138
  Huey Village Hall